Audit Service

A medical device audit provides you with a moment in time snapshot of the make, model number, location and condition of your medical devices. This information enables you to not only see where health critical devices need replacement but also plan for a more strategic capital replacement program.

What are the benefits of an audit?

  • Provides a snapshot of the number and location of medical devices owned, identifying both unregistered devices as well as lost/stolen/missing
  • Identifies devices that may be out of service and must be removed from use pending priority servicing
  • Provides a report that gives the condition of every medical device owned
  • Identifies specific devices/ modalities which should be prioritised for replacement in order to optimise patient care
  • Forms the basis for asset analysis enabling the development of a strategic capital replacement programme

How does a medical device audit work?

When conducting an audit we pair a bio-medical engineer with an administrator. The engineer will oversee the more technical aspects of the audit such as grading the condition of the device and completing a risk assessment on each asset. Meanwhile, the administrator ensures that data is input as quickly and accurately as possible. Our auditing staff have all received internal training to make sure they are up to speed with our auditing processes and can work around your clinical staff with minimal disturbance to daily operations.

Prior to commencing the audit, we will consult with the customer to clarify what information they want to be collected for each device. Once the criteria have been agreed upon, our auditors will go room to room, auditing every medical device that is present on your site. In instances where an Engineer can’t find an asset that is listed on the incumbent asset list, the Engineer will spend 15 minutes searching for each device. All unfound devices will be recorded as such. 

During the audit, each asset will be given an asset label and the auditors will record their findings directly into the asset template. Should it be decided that an RFID programme be implemented, the asset label tags could be integrated with the RFID tags. The customer will receive weekly progress reports, followed by an end of project report containing the entirety of our findings.   

 

What information do we capture when we audit your medical devices? 

Each customer has their own requirements but below is the information we gather as standard. 

Contract (Customer Site) Found/Not Found Last Service Date Date of Manufacture
Current Asset Number Location Found Category Condition of Equipment (Graded 1:5)
New Asset Number Manufacturer Serviced By Network Capable
Serial Number Equipment Commission Date Initials of Engineer
Current Location Part Number Service Due Date Engineer Comments